Datesly

Features

Everything Datesly does, and how it works

Five jobs, one app: set up fast, never miss a renewal, check it’s real, clear people for each site, and prove it when a client asks. Most features are on every plan.

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Set up

See your whole team in minutes

Bring in what you already have. No retyping, no consultant.

All plansNew

Import from your spreadsheet

Upload the CSV or Excel file you already keep and see who is current straight away.

How it works

  1. 1Download our template, or use your own spreadsheet with one row per ticket.
  2. 2Datesly matches your columns, then shows a preview with any rows it cannot read and why.
  3. 3Import, and your people, tickets and expiry dates are in, ready for reminders.
All plansNew

Industry starter templates

Pick your industry and get the document types it usually tracks, ready to use.

How it works

  1. 1Choose from 16 industries, from construction and cleaning to childcare and NDIS.
  2. 2Datesly adds the usual document types, such as White Card, HRW classes, SWMS or WWCC.
  3. 3On Growth and Scale it also adds a sample site with typical requirements you can edit.

Sample site on Growth and Scale

All plans

Every licence class and VOC, tracked on its own

One HRW card can hold several classes. Each class gets its own expiry and reminders.

How it works

  1. 1All 28 national high risk work classes are built in, from dogging and rigging to forklift, EWP and cranes.
  2. 2Verification of competency (VOC) records sit alongside with their own reassessment dates.
  3. 3The compliance report flags any licence class without a current VOC.

Renewals

Never miss a renewal

Reminders go out on time, and workers send their own renewals from their phone.

All plans

Reminders before anything lapses

You get an email at 30, 14 and 7 days, on the day, and a Monday summary of what needs doing.

How it works

  1. 1Datesly watches every expiry date for you.
  2. 2You get an email before each one lapses and on the day it does.
  3. 3Every Monday, one email lists what expired, what is coming up and who has not sent a renewal.
All plansNew

Workers upload from their phone

Send a private link. They snap a photo of the card, Datesly fills in the details, and you approve it.

How it works

  1. 1Send each person a link by email, or copy it into a text or WhatsApp from your own phone.
  2. 2They see exactly what is missing, take a photo of the card, and check the details Datesly reads from it.
  3. 3Nothing counts until you approve it. Links close after 14 days or when they tap Finished.
  4. 4Ask everyone with a gap at once with Request missing documents.
Growth and Scale

Datesly chases staff and subbies for you

Workers get their own reminders with an upload link, so you are not the one chasing.

How it works

  1. 1At 30, 14 and 7 days, on the day, and weekly while expired, Datesly emails the person who holds the ticket.
  2. 2Each email has a one-tap link to upload the renewal for your approval.
  3. 3If nothing arrives by 7 days or on expiry, Datesly tells you.
Growth and Scale

Auto-read uploads

Upload a PDF or photo and Datesly suggests the expiry date and number, so you are not typing.

How it works

  1. 1Upload a certificate or a photo of a card.
  2. 2Datesly reads the dates and numbers it can find and fills in the form.
  3. 3You check the suggestion before you save.

Worker phone uploads are auto-filled on every plan

Import your team and see who is current in minutes.

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Checks

Know it's real, not just dated

Check numbers against official registers where the government allows it, and keep a record that you did.

All plansNew

Register look-ups in Victoria and Queensland

Check a builder's registration or QBCC licence from their record, and save the result with the date.

How it works

  1. 1Victoria: building practitioner numbers are checked against the BPC register published on DataVic (updated weekly).
  2. 2Queensland: QBCC licence numbers are checked against QBCC data on Queensland open data, including this year's suspensions and cancellations (refreshed daily).
  3. 3The result is saved on the document as a Verified badge with the date and source.
All plans

Guided checks for every state

One tap opens the right official checker for the ticket and state, then you record what you saw.

How it works

  1. 1Pick the state that issued the ticket.
  2. 2Datesly links the official checker, such as WorkSafe, the QBCC, Blue Card, WA Working with Children or the WA Online Licence Search, with tips on what to enter.
  3. 3Record the result and set a re-check date. Datesly does not scrape government sites.
All plans

ABN checks

Spot a mistyped or cancelled ABN before you pay an invoice.

How it works

  1. 1Datesly validates the ABN checksum on entry and import.
  2. 2A cancelled ABN on file is flagged on the subbie's pack.
Growth and Scale

Insurance minimums

Flags public liability below the cover you require, such as A$20 million.

How it works

  1. 1Set a minimum per site.
  2. 2Datesly flags any certificate below it on the grid and in the subbie's pack.
Scale

NSW White Card auto-check

Checks NSW White Cards against the official register automatically.

How it works

  1. 1Available when the official NSW API is connected to your account.

On site

Only cleared people on site

Know who can work where before they travel, and stop expired tickets at the gate.

All plans

Subcontractor packs, pass or fail

Public liability, workers comp and a SWMS checked together with the ABN, before a subbie starts.

How it works

  1. 1Each subbie gets a pack with the documents you require.
  2. 2Datesly shows Pass or Fail with the reason, and lists every subbie on one page.
  3. 3It judges the documents and dates you hold, not whether a SWMS is adequate for the work.

Minimum cover enforced on Growth and Scale

Growth and Scale

Site requirements and a clearance grid

Set what each site needs and see at a glance who is cleared and who is not.

How it works

  1. 1Add a site and choose its requirements: a White Card, a WWCC, an HRW class, a dollar amount of insurance.
  2. 2The grid shows every person against every requirement, in colour.
Growth and Scale

QR site sign-in that says no

Workers sign in on their phone at the gate. Anyone with an expired or missing ticket is blocked.

How it works

  1. 1Print the site's QR code for the gate.
  2. 2Workers scan it and enter the email or mobile you hold for them. No app, no SMS.
  3. 3Datesly checks the site's requirements, blocks with the reason, and emails you.

Ready to clear your next site?

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Proof

Prove it in one tap

When a head contractor, client or auditor asks who is current, the answer is ready.

All plansNew

Client compliance packs

Send a head contractor a live, read-only link and PDF showing your crew's status for their site.

How it works

  1. 1Pick a site or the people going, name the client, and choose how long the link works (7 to 90 days).
  2. 2They see status, expiry dates and register checks. Licence numbers only if you choose; never contact details or files.
  3. 3Withdraw the link any time.
All plans

Audit-ready compliance report

Print or share who is current, what is expiring and what is missing.

How it works

  1. 1Open Reports and print or save as PDF.
  2. 2Scale adds a multi-site report across every site.

Multi-site report on Scale

What you can track

White CardWWCC / Blue CardRSA / RCGFirst aidSecurity licencesTrade licencesHigh risk work classesVOCsInsuranceAny type of your own

Who it's for

Start with the team you have

From A$29 a month. Monthly, no lock-in.

Get started
Try the live demoSee pricing

A plain disclaimer

Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.