Industries/Construction
Construction licence tracking for Australian builders
Builders and trade businesses send people onto someone else’s site. Principal contractors often ask for a White Card, a trade licence and a current certificate of currency before work starts. Datesly keeps those dates in one register and reminds you at 30, 14 and 7 days, and again on the day something lapses.
Ready-made starter template
Start with the construction template
Pick Construction when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- White Card
- Trade Licence
- First Aid
- HRW LF – Forklift truck
- HRW WP – Boom-type elevating work platform (11 m or more)
- VOC – Boom EWP
- VOC – Working at heights
- Public Liability
- Workers Compensation
- SWMS
What this industry tracks, and how Datesly helps
White Card
General construction induction. In NSW you can look a card up on the official register; Datesly’s free NSW White Card checker uses that register and does not store what you type.
Trade licences
State contractor or occupational licences for trades such as carpentry, electrical and plumbing. Each state issues and renews these separately.
High risk work licences, class by class
National classes under the model WHS framework, issued by the state or territory WHS regulator. Safe Work Australia states that a high risk work licence is valid for five years. Datesly tracks each class (DG, RB/RI/RA, SB/SI/SA, LF, WP, crane classes and more) as its own record.
Verification of competency (VOC)
Practical checks on a specific machine, such as a forklift, boom lift or crane, with a reassessment date your business or assessor sets. The compliance report flags licence classes without a current VOC.
Public liability / certificate of currency
Subcontractor insurance that names the insured and the sum insured. Growth and Scale can flag cover below a minimum you set.
Subcontractor packs
Public liability, workers comp (or a no-employees declaration) and a SWMS kept together for each subbie, with a pass or fail before they start.
QR site sign-in
Growth and Scale give each site a QR code. Workers sign in on their phone and anyone with an expired or missing ticket is blocked, with an email to you.
First aid
Workplace first aid qualifications, commonly HLTAID011, with CPR often refreshed separately.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
High risk work licences last five years. White Cards do not all share a single national expiry rule, so record the date on the card or the date your principal contractor asks you to honour. Insurance policies expire on the date printed on the certificate of currency. First aid is commonly renewed every three years, with annual CPR, following Safe Work Australia’s model Code of Practice — that is a recommended cycle, not a date printed as a legal use-by on the unit itself.
How Datesly helps
Add each worker or subcontractor, attach the tickets they hold, and Datesly emails you before those dates arrive. On Growth and Scale, Datesly can also email the worker with a link to upload a renewal, and you can set what each site needs on a clearance grid. Starter and up can print a compliance report when a principal contractor asks who is current.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
What construction tickets can I track in Datesly?
White Cards, trade licences, each high risk work licence class, VOCs, first aid, public liability and any other type you add yourself. Datesly does not decide which tickets a person must hold.
Can Datesly check a White Card is genuine?
Guided verification opens the official checker so you can record what you saw. Automatic checking is only available for NSW White Cards on the Scale plan when the official NSW API is connected. Anyone can use the free NSW White Card checker, which looks up a number on the official register and does not store it.
How do reminders work?
Every paid plan emails the account owner at 30, 14 and 7 days before expiry, and again on the day. Growth and Scale can also email staff and subcontractors with an upload link.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.