Industries/Transport
Transport and logistics licence tracking
Transport and warehouse operators need the right heavy vehicle licence class in the cabin, a forklift high risk work licence in the yard, and a dangerous goods driver licence when the load requires one. Vehicles also carry registration and insurance end dates. Datesly keeps those next to each driver or operator.
Ready-made starter template
Start with the transport and logistics template
Pick Transport and logistics when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- Driver Licence
- Heavy Vehicle Licence
- HRW LF – Forklift truck
- VOC – Forklift
- Dangerous Goods Licence
- First Aid
What this industry tracks, and how Datesly helps
Driver licence, including HR and MC
Australian heavy vehicle classes include LR, MR, HR (heavy rigid), HC (heavy combination) and MC (multi-combination). These are issued by state and territory roads authorities and are recognised nationally, though you generally convert the licence if you move interstate.
Forklift high risk work licence (class LF)
Operating a forklift truck is high risk work class LF under the model WHS Regulations. Order-picking forklifts are class LO. The licence is issued by the state or territory WHS regulator, not by the roads authority.
Dangerous goods driver licence
A separate state-issued licence, required when transporting licensable quantities of dangerous goods (rules commonly refer to receptacles over 500 L or 500 kg). It sits on top of the ordinary driver licence.
Vehicle registration and insurance
The vehicle’s registration and its insurance policy each have their own end date.
Forklift VOCs
Verification of competency on the actual forklift or order picker, with the reassessment date your business or assessor sets. Datesly keeps each VOC next to the LF or LO class, and the compliance report flags a licence class without a current VOC.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
Safe Work Australia states that a high risk work licence, including forklift class LF, is valid for five years. Heavy vehicle driver licences follow the renewal cycle of the issuing roads authority. Dangerous goods driver licences are renewed under each state’s dangerous goods laws and often need current medical and training evidence at renewal. Record the date printed on each document.
How Datesly helps
Store licence class and expiry against each driver or yard operator, plus registration and insurance if you want those in the same register. Datesly reminds you at 30, 14 and 7 days, and on the day. Growth and Scale can email the worker to upload a renewal so a truck is not sitting idle while you chase a photocopy.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Is a forklift licence the same as a truck licence?
No. HR and MC are driver licence classes issued by the roads authority. A forklift licence is a high risk work licence (class LF) issued by the WHS regulator.
What is a dangerous goods driver licence?
A separate licence required in Australian jurisdictions when you transport dangerous goods above the licensable quantity. Eligibility usually includes an approved training course, a medical certificate and a suitable driving history.
Can I track the truck’s registration as well as the driver’s licence?
Yes. Add it as a custom document against a person or a vehicle record you keep in the register, using the date on the registration notice.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.