Industries/Cleaning
Cleaning licence tracking for Australian commercial cleaners
Cleaning companies often work in schools, hospitals and childcare centres that ask for a National Police Check, a Working with Children Check or Blue Card, and a site induction. Datesly keeps those dates next to each cleaner and reminds you before someone is sent to site with an expired card.
Ready-made starter template
Start with the cleaning template
Pick Cleaning when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- National Police Check
- WWCC
- First Aid
- Driver Licence
- Site Induction
- Public Liability
- Workers Compensation
What this industry tracks, and how Datesly helps
National Police Check
Also called a nationally coordinated criminal history check. Host sites set their own refresh rules, so record the issue date and the date the contract asks you to renew it.
WWCC / Blue Card
Required for many school and childcare contracts. NSW and Victoria issue a Working with Children Check; Queensland’s equivalent is the Blue Card.
Site inductions
Host-site inductions that often carry a refresh date set by the facility.
First aid and public liability
Team leaders may hold first aid. The business insurance certificate of currency has its own end date.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
Working with Children Checks have state-set validity — for example, a NSW WWCC is generally valid for five years. Police check refresh rules come from the host contract, not a single national expiry. Record whatever date the school, hospital or your own policy uses.
How Datesly helps
Store each cleaner’s checks and inductions, and Datesly emails you at 30, 14 and 7 days, and on the day. Growth and Scale can chase the worker for a renewal upload and show who is cleared for a particular site — useful when one crew covers a school on Monday and a hospital on Tuesday.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Can I track police checks as well as WWCC?
Yes. Datesly includes WWCC as a built-in type, and you can add a National Police Check or any other document type of your own.
What if different sites want different checks?
On Growth and Scale you can set what each site needs and see who is cleared before they travel.
Does Datesly decide which checks a cleaner must hold?
No. It tracks the dates you enter and does not give legal or compliance advice.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.