Workforce compliance · Australia
Every ticket current. Every site cleared.
Datesly tracks your team’s licences, tickets and insurance, warns you before anything lapses, collects renewals from workers’ phones, and proves who is compliant to clients and auditors, all from your phone.
- Import your spreadsheet in minutes
- Workers send renewals by photo, you approve
- Checks against official registers where allowed
From A$29 a month. Monthly, no lock-in. Data stored in Sydney.
Sample workspace
Preview
Harbourview Facilities
A mixed sample from construction, cleaning, security, hospitality, childcare and NDIS support work.
1
Valid
2
Expiring
2
Expired
Tap a person to see the reminder Datesly would send.
Reminder preview · Growth and Scale
Your RSA expires in 8 days
Hi Jordan — your RSA is due 20/11/2026. Upload the renewal here and your manager will approve it.
Upload renewalSample reminder for Jordan Blake. Datesly emails at 30, 14 and 7 days, and on the day something lapses.
How it works
Three steps from spreadsheet to sorted
- 1
Bring your team in
Import your spreadsheet or start from your industry's template. Plan on about 10 minutes, not a week.
- 2
Datesly keeps it current
Reminders before anything lapses, phone upload links for workers, and checks against official registers.
- 3
Show it when asked
Clear people for each site, block expired tickets at the gate, and send clients a live compliance pack.
New in Datesly
Less admin for you, less chasing for them
Import from your spreadsheet
CSV or Excel in, team status out, in minutes. Plus 16 industry starter templates.
See how it works →
PhonesWorkers upload from their phone
Send a link. They photograph the card, Datesly fills in the details, you approve.
See how it works →
ClientsClient compliance packs
A live, read-only link and PDF of your crew's status for a head contractor. Expires and can be withdrawn.
See how it works →
QLD + WAQueensland and WA checks
QBCC licence look-ups from Queensland open data, and the right official checker for Blue Card, HRW and WA licences.
See how it works →
Everything in Datesly
From the first ticket to the site gate
Grouped by the job it does. Most features are on every plan; Growth adds enforcement on site.
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
See it with your own team
Import your spreadsheet and see who is current before your first coffee goes cold.
One record per ticket
Datesly sample
White Card
Construction induction
Holder
Alex Morgan
Sample crew member
Expires
18 Nov 2027
WC · SAMPLE
Pricing
Simple monthly plans in Australian dollars
No lock-in. Cancel anytime. Any GST is shown at checkout.
Starter
A$29 / month
Up to 15 people
Track, verify and prove it
- Spreadsheet import and industry templates
- Reminders to you and a Monday summary
- Phone upload links for workers, with your approval
- Register look-ups and guided checks
- Subcontractor packs and client compliance packs
Growth
RecommendedA$49 / month
Up to 50 people
Everything in Starter, plus enforcement
- Datesly chases staff and subbies for you
- Sites and a clearance grid
- QR site sign-in that blocks expired tickets
- Insurance minimums and auto-read uploads
Scale
A$99 / month
Up to 250 people
Everything in Growth, for bigger teams
- Up to 250 people
- Multi-site compliance report
- NSW White Card auto-check when connected
Compare every feature by plan · Secure payments with Stripe.
Questions
Before you sign up
How long does it take to set up?
About 10 minutes for most small teams with a spreadsheet. Upload the one you already keep (CSV or Excel), or start from your industry's template and add people as you go. Datesly shows a preview and explains any row it cannot read before anything is saved.
My workers are not great with technology. Will they cope?
They do not need an app or a password. You send a link by email, or copy it into a text or WhatsApp from your own phone. They tap it, take a photo of the card, check the details and press send. Signing in at a site is a QR scan on their phone.
Is my team's data safe, and where is it stored?
Records and files are stored in Sydney, Australia (Supabase, AWS ap-southeast-2). Upload links are private, work only for that worker, and close after 14 days. Client packs show status and dates only, expire on the date you choose, and you can withdraw them any time.
Can I cancel anytime? Is there a contract?
Monthly plans with no lock-in. Cancel from the billing portal in Settings. You keep read access to what you have entered; adding people or documents is locked until you choose a plan again.
We already use a spreadsheet. Why switch?
A spreadsheet does not email anyone, cannot check a register, and cannot stop someone at the gate. Datesly imports your sheet, then reminds you and your workers, collects renewals from their phones, and gives clients a live pack instead of a copied file.
Which plan do I need?
Starter (A$29, up to 15 people) covers tracking, reminders to you, phone upload links, register checks, subbie packs and client packs. Growth (A$49, up to 50) adds Datesly chasing workers for you, sites, QR sign-in and insurance minimums. Scale (A$99, up to 250) adds multi-site reports. Prices are per month in Australian dollars; any GST is shown at checkout.
Stop chasing tickets. Start with the team you have.
Import your spreadsheet, send upload links, and know who is cleared for every site. From A$29 a month.