Industries/Events
Event and festival licence tracking
Festivals and event companies pull together casual bartenders, crowd controllers and caterers for a few intense days. RSA, a state security or crowd controller licence, a Food Safety Supervisor certificate and event public liability all have dates attached. Datesly keeps the crew’s tickets visible before doors open.
Ready-made starter template
Start with the events and festivals template
Pick Events and festivals when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- RSA
- Security Licence
- Crowd Controller Licence
- First Aid
- White Card
- HRW WP – Boom-type elevating work platform (11 m or more)
- Public Liability
What this industry tracks, and how Datesly helps
RSA
Responsible Service of Alcohol for anyone serving or supplying alcohol.
Security / crowd controller licence
State security licensing for crowd control roles.
Food Safety Supervisor certificate
Often required for food stalls and catered events in states that mandate a Food Safety Supervisor.
Event insurance
Public liability or event-specific cover, recorded against the policy end date.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
RSA, security licences and Food Safety Supervisor certificates follow the issuing state’s rules. Event insurance expires on the date in the schedule — sometimes that is a single-event policy rather than an annual one, so record the date that actually applies.
How Datesly helps
Load the casual crew, attach RSA, security, food safety and insurance, and Datesly will have already emailed you in the weeks before the event if something is due. Growth and Scale can email casuals a link to upload a renewal instead of you collecting photos the night before.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Can I add casuals just for one event?
Yes. People stay in your register until you remove them, so you can reuse the same crew next time or delete them when the event is over.
Do you calculate what tickets an event permit requires?
No. Datesly tracks the documents you choose to record.
What if insurance is only for the event weekend?
Enter the end date on the schedule. Datesly will remind you relative to that date.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.