Industries/Hospitality
Hospitality licence tracking for Australian venues
Hotels, pubs and venues need RSA on the floor, RCG where there is gaming, a Food Safety Supervisor for food businesses in states that require one, and first aiders on the roster. Datesly keeps those certificates together and reminds you before a shift goes out under-certified.
Ready-made starter template
Start with the hospitality and venues template
Pick Hospitality and venues when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- RSA
- Responsible Conduct of Gambling
- Food Safety Supervisor
- First Aid
- WWCC
What this industry tracks, and how Datesly helps
RSA
Responsible Service of Alcohol. Expiry and refresh rules differ by state.
RCG
Responsible Conduct of Gambling, mainly where the venue operates gaming machines.
Food Safety Supervisor certificate
Required for many hospitality and retail food businesses in NSW, Victoria and some other jurisdictions. It is a separate certificate from RSA.
First aid and contractor insurance
Duty managers often hold first aid. Contractors working in the venue should produce a current certificate of currency.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
RSA and RCG renewal depends on the state that issued the certificate. Food Safety Supervisor rules are also state-based. Check the official state page — Datesly’s RSA guide links them — and record the date on the certificate or the date your liquor or food authority expects.
How Datesly helps
Add bartenders, duty managers and contractors, attach RSA, RCG, food safety and insurance, and Datesly reminds you at 30, 14 and 7 days, and on the day. Starter and up can print a report if a licensee or inspector asks who is current.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Does Datesly know the RSA expiry rule in my state?
Datesly tracks the date you enter. It does not calculate a legal expiry for you. Our RSA guide summarises official state sources so you can record the right date.
Can I track contractors as well as staff?
Yes. People can be staff or subcontractors, and you can store their insurance and licences the same way.
Is there a free trial?
No. Plans start at A$29 a month and you can cancel anytime. There is an optional live demo if you want to click around first.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.