Industries/Healthcare
Healthcare and allied health registration tracking
Clinics and allied health practices need to know that practitioners still appear as registered with Ahpra, and that CPR, immunisation evidence and professional indemnity are current. Datesly stores those dates against each person and reminds you before a practitioner’s registration or certificate lapses.
Ready-made starter template
Start with the healthcare and allied health template
Pick Healthcare and allied health when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- AHPRA Registration
- Professional Indemnity
- National Police Check
- WWCC
- CPR
- First Aid
What this industry tracks, and how Datesly helps
AHPRA registration
National registration managed by Ahpra on behalf of the National Boards. Employers usually record the registration type and the renewal date.
CPR and first aid
HLTAID009 CPR and, where the workplace requires it, HLTAID011 first aid.
Immunisation records
Many health services ask for evidence of vaccination, such as hepatitis B, under their own immunisation policy. This is a workplace record, not a single national licence.
Professional indemnity insurance
National Boards require registered practitioners to have appropriate professional indemnity insurance arrangements. Clinics often keep the certificate of currency on file.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
Ahpra requires registered health practitioners to renew annually. Nurses and midwives renew by 31 May, medical practitioners by 30 September, and most other registered health practitioners by 30 November. Practitioners with provisional or limited registration renew on the anniversary it was granted. Ahpra allows a one-month late period after the due date; registration can lapse if it is not renewed in time. Check the public Register of practitioners for a person’s current status. CPR is commonly refreshed every 12 months.
How Datesly helps
Record each practitioner’s Ahpra renewal date, CPR, immunisation evidence and professional indemnity. Datesly emails you at 30, 14 and 7 days, and on the day. It does not connect to the Ahpra register — you enter the date, and guided verification can open an official checker if you want to record what you saw.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
When is AHPRA registration due?
Nurses and midwives renew by 31 May, medical practitioners by 30 September, and most other registered health practitioners by 30 November each year, according to Ahpra. Always confirm a person’s date on the public register.
Does Datesly check the Ahpra register for me?
No. Datesly tracks the date you enter. Guided verification can open an official checker so you can record the result. Datesly does not scrape government registers.
Can I store immunisation records?
Yes, as a custom document type with the date your service treats as the next review.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.