Industries/Electrical & HVAC
Electrical, plumbing and HVAC licence tracking
Electrical and plumbing work is licensed by the state, not by a single national card. HVAC technicians who handle refrigerant also need an ARC Refrigerant Handling Licence. Many maintenance teams track test-and-tag competency as well. Datesly holds those dates in one place.
Ready-made starter template
Start with the electrical, plumbing and hvac template
Pick Electrical, plumbing and HVAC when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- Electrical Licence
- Plumbing Licence
- Refrigerant Handling Licence
- White Card
- First Aid
- HRW WP – Boom-type elevating work platform (11 m or more)
- VOC – Working at heights
- Public Liability
- Workers Compensation
- SWMS
What this industry tracks, and how Datesly helps
Electrical licence
State electrician or electrical worker licences, and a separate electrical contractor licence where the business contracts the work. Issued by bodies such as the electrical safety office or building services authority in each state.
Plumbing licence
State plumbing practitioner or contractor licences, again issued separately in each jurisdiction.
ARC refrigerant handling licence
Required to handle fluorocarbon refrigerant or work on RAC equipment in a way that risks emitting it. The Australian Refrigeration Council issues types such as RAC01 (full refrigeration and air conditioning) for two- or three-year terms.
Test and tag
In-service inspection and testing of electrical equipment, guided by AS/NZS 3760:2022. The tester must be a competent person; that is not the same as holding an electrician’s licence in every state. Record the competency and each item’s next test date.
Victorian electrical and plumbing checks
For Victorian records, Datesly opens the Energy Safe Victoria public register for electricians and electrical contractors (it asks for a CAPTCHA, so you check it yourself) and the Building and Plumbing Commission search for plumbers, then saves what you saw with the date.
Subcontractor packs
Public liability, workers comp (or a no-employees declaration) and a SWMS kept together for each subcontracted sparky or plumber, with a pass or fail before they start.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
Electrical and plumbing licence renewal dates are set by each state licensing body — record the date on the licence. ARC refrigerant handling licences are commonly issued for two or three years depending on the licence type you apply for. Test-and-tag intervals depend on the environment and the equipment, as set out in AS/NZS 3760:2022 and your own risk assessment, not a single national number of months.
How Datesly helps
Add each technician, store the state licence, ARC licence and any test-and-tag competency, and Datesly emails you before those dates arrive. Growth and Scale can chase the worker for an upload and flag contractor insurance that falls below a minimum you set.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
What is an ARC refrigerant handling licence?
A licence administered by the Australian Refrigeration Council for people who handle refrigerant or work on refrigeration and air-conditioning equipment in a way that could release it. RAC01 is the full qualified-persons licence for non-automotive RAC work.
Does test and tag require an electrician’s licence?
Not always. Several states treat test and tag as work that a competent person can do after nationally recognised training, including some licensed electricians. Workplace WHS duties still apply. Datesly records the competency and dates you enter; it does not decide who is allowed to test equipment.
Can I track both a worker licence and a contractor licence?
Yes. Add each as its own document on the relevant person or on the business contact you keep in the register.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.