Industries/Gyms
Gym and personal trainer registration tracking
Gyms and studio owners usually ask trainers to keep industry registration, CPR, first aid and public liability current. AUSactive (formerly Fitness Australia) is the main industry register for fitness professionals in Australia — it is industry certification, not a government licence. Datesly still treats those dates like any other document you cannot afford to miss.
Ready-made starter template
Start with the gyms and personal trainers template
Pick Gyms and personal trainers when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- Fitness Registration
- First Aid
- CPR
- WWCC
- Professional Indemnity
- Public Liability
What this industry tracks, and how Datesly helps
AUSactive registration
Industry registration or accreditation with AUSactive. It is not a government-issued licence, but many gyms require it. AUSactive asks members to hold a relevant qualification, current first aid and CPR, and appropriate insurance.
CPR (HLTAID009) and first aid (HLTAID011)
AUSactive treats HLTAID011 as valid for three years from completion and HLTAID009 CPR as valid for one year — matching how those units are commonly recognised.
Public liability (and professional indemnity)
AUSactive requires members to hold appropriate public liability and professional indemnity cover for the activities they deliver.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
AUSactive registration is maintained through membership requirements, including current first aid, CPR and insurance. CPR is commonly refreshed every 12 months and first aid every three years. Insurance ends on the date in the certificate of currency. None of this is a substitute for checking AUSactive’s current membership rules.
How Datesly helps
Add each trainer, store AUSactive registration, CPR, first aid and insurance as documents (custom types where needed), and Datesly emails you at 30, 14 and 7 days, and on the day. Growth and Scale can email the trainer to upload a renewal.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Is AUSactive registration a legal licence?
No. It is industry registration run by AUSactive, the peak body for fitness professionals. Many employers still require it. Datesly tracks the date you record; it does not decide whether a trainer must be registered.
How often should CPR be refreshed?
AUSactive and Safe Work Australia’s model Code both treat CPR as an annual refresh. The current unit is HLTAID009.
Can a sole-trader trainer use Datesly?
Yes, if they want reminders for their own certificates. Plans are priced by how many people you track, starting at A$29 a month for up to 15.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.