Industries/Schools & sports
WWCC tracking for schools, tutors and sports clubs
Sports clubs, tutoring businesses and schools rely on coaches, tutors and volunteers who work with children. That work typically needs a current Working with Children Check or Blue Card, and many clubs also want first aiders on game day. Datesly keeps those checks against each person, including volunteers.
Ready-made starter template
Start with the schools, tutoring and sports clubs template
Pick Schools, tutoring and sports clubs when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- WWCC
- First Aid
- CPR
- Anaphylaxis Training
- Coaching Accreditation
What this industry tracks, and how Datesly helps
WWCC / Blue Card
Required for much child-related work, including coaching and volunteering. Issued by each state or territory — Blue Card in Queensland.
First aid and CPR
HLTAID011 or another first aid unit, with HLTAID009 CPR often refreshed annually.
Teacher registration
Employed teachers also hold state teacher registration (for example NESA in NSW or VIT in Victoria). Schools that want those dates in the same register can add them as a custom type.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
WWCC validity is set by each state; a NSW Working with Children Check is generally valid for five years. First aid and CPR follow the cycles recommended in the model Code of Practice (commonly three years and 12 months) unless your sport’s governing body or school policy sets something stricter. Teacher registration renewal is set by the relevant state institute or authority.
How Datesly helps
Add coaches, tutors and volunteers, store WWCC and first aid, and Datesly emails you before a season starts with an expired check. Growth and Scale can email the person a renewal upload link — useful when most of the roster are volunteers you do not see every week.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Can I track volunteers as well as paid coaches?
Yes. Anyone you add is just a person in the register, with the documents you attach.
Does every volunteer need a WWCC?
That depends on the state and the role. Datesly does not decide who needs a check; it tracks the dates for people you have already decided to record.
Can parents see the register?
Datesly is built for the organisation that holds the records. You can print or share a compliance report on Starter and up if someone in authority asks who is current.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.