Industries/Property
Contractor licence tracking for property and facility managers
Facility and property managers do not always hold the tickets themselves — they collect other people’s. Electricians, cleaners, landscapers and civil contractors each arrive with licences and a certificate of currency. Datesly gives you one register instead of a shared inbox of PDFs.
Ready-made starter template
Start with the property and facility managers template
Pick Property and facility managers when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- Real Estate Licence
- White Card
- Public Liability
- Workers Compensation
- SWMS
- Electrical Licence
- Plumbing Licence
What this industry tracks, and how Datesly helps
Contractor insurance
Public liability certificates of currency, including the named insured and sum insured.
Trade licences
The electrical, plumbing or other occupational licence the contractor claims to hold.
White Cards and inductions
Where contractors work on construction or plant sites.
WWCC
Where contractors work in schools, childcare centres or other child-related sites you manage.
Contractor packs
Public liability, workers comp (or a no-employees declaration) and a SWMS checked together with the ABN, with a pass or fail before a contractor starts. Growth and Scale also enforce your minimum cover.
QR sign-in at your buildings
On Growth and Scale, put a QR code at each site. Contractors sign in on their phone, and anyone with an expired or missing requirement is blocked, with an email to you.
Victorian builder registrations
Check a Victorian building practitioner registration number against the Building and Plumbing Commission register the Victorian Government publishes on DataVic.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
Each contractor’s documents follow the rules of the licence or policy — insurance on the certificate date, licences on the date the state authority printed, WWCC on the state cycle. Your job is to see those dates before someone is booked again.
How Datesly helps
Add each contractor as a person (marked as a subcontractor if you like), attach insurance and licences, and Datesly emails you before they lapse. Growth and Scale can email the contractor a renewal upload link, flag insurance below a minimum you set, and show who is cleared for a particular building or site. ABN checks help you spot a cancelled ABN on file.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Can I keep many different trades in one register?
Yes. Datesly is built for mixed crews and contractors. Each person can hold a different mix of document types.
Will Datesly tell me which licence a contractor must hold?
No. You stay responsible for deciding what to collect. Datesly tracks the dates you enter.
Can I share a report with a building owner?
Starter and up can print or share a compliance report. Scale adds a multi-site report.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.