Industries/Mining & civil
Mining and civil ticket tracking
Mining and civil crews collect high risk work licences for plant, plus site inductions and competencies such as confined space and working at heights. Datesly keeps those tickets against each person so you can see what will lapse before a shutdown or a pour.
Ready-made starter template
Start with the mining and civil template
Pick Mining and civil when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- White Card
- Mine Site Induction
- HRW DG – Dogging
- HRW RB – Basic rigging
- HRW LF – Forklift truck
- VOC – Confined space entry
- VOC – Working at heights
- First Aid
- Public Liability
- Workers Compensation
- SWMS
What this industry tracks, and how Datesly helps
High risk work licences
National classes (cranes, forklifts, scaffolding, boilermaking-related work and others) issued by the state or territory WHS regulator. Safe Work Australia states they are valid for five years.
Site inductions
Mine or project inductions that the host sets, often with a refresh date.
Confined space competency
A nationally recognised unit of competency (a statement of attainment), not a high risk work licence. There is no single national expiry date.
Working at heights competency
Also a competency rather than an HRW licence class, with no single legislated expiry. Many hosts still ask to see a recent statement of attainment.
White Card
Often required where the civil work is construction induction territory.
Each high risk work class and plant VOC
Each HRW class (dogging, rigging, crane classes, forklift and others) is its own record, and VOCs for excavators, loaders, rollers, telehandlers and cranes carry their own reassessment dates. The report flags any class without a current VOC.
QR site sign-in
On Growth and Scale, print a QR code for the site gate. Anyone whose required tickets are expired or missing is blocked at sign-in, and you get an email.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
High risk work licences last five years. Confined space and working at heights statements of attainment do not have a national use-by date written into the WHS licensing framework. Many principal contractors still ask for training completed within a period they set — commonly treated as a two-year refresh on site, but that is a host or employer requirement, not a universal legal expiry. Record the issue date and any refresh date your site actually uses.
How Datesly helps
Store each ticket and the date you need to honour. Datesly reminds you at 30, 14 and 7 days, and on the day. Growth and Scale add a site clearance grid so you can see who is allowed onto a particular mine or civil site before they travel, and Scale can add a multi-site report.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Are confined space and working at heights official licences?
They are nationally recognised competencies, not high risk work licence classes. High risk work licences (for example crane or forklift classes) are the ones issued for five years by the WHS regulator.
How long does a high risk work licence last?
Safe Work Australia states that a high risk work licence is valid for five years.
Can I set different tickets for different sites?
Yes, on Growth and Scale. Each site can require a different mix of tickets, and you can see who is cleared.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.