Industries/Labour hire
Labour hire licence and worker ticket tracking
Labour hire and on-hire firms have two clocks running: the tickets each worker must hold before you place them, and — in some states — the business’s own labour hire licence. Datesly helps you watch both kinds of date so a worker is not sent to a host with an expired White Card, and so your own licence renewal does not sneak up.
Ready-made starter template
Start with the labour hire and recruitment template
Pick Labour hire and recruitment when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- White Card
- HRW LF – Forklift truck
- VOC – Forklift
- First Aid
- National Police Check
- WWCC
- Driver Licence
What this industry tracks, and how Datesly helps
Worker tickets before placement
Whatever the host site requires: White Card, WWCC, security licence, first aid, NDIS Worker Screening and others. Datesly stores them against each person you place.
Labour hire licence
Providers who supply workers to another business generally need a labour hire licence in Victoria, Queensland, South Australia and the ACT. New South Wales, Western Australia, Tasmania and the Northern Territory do not currently have a general labour hire licensing scheme. Hosts in the licensed jurisdictions must use a licensed provider. You can record your licence expiry as a document in Datesly.
High risk work classes and VOCs
Record the exact HRW classes and VOCs each worker holds, each with its own expiry, so you can confirm a worker matches the host’s plant before placement.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
Labour hire licence duration and renewal are set by the issuing regulator (the Labour Hire Authority in Victoria, Labour Hire Licensing Queensland, Consumer and Business Services in South Australia, and WorkSafe ACT). Worker tickets follow their own rules — White Cards, WWCC, security licences and the rest. A licence in one of those four jurisdictions is not automatically valid in the others.
How Datesly helps
Keep each placed worker’s tickets in the register and Datesly will email you before they lapse. Record your labour hire licence against an owner or operations contact as a custom document. Growth and Scale can email workers to upload renewals and show who is cleared for a particular host site.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Which states require a labour hire licence?
Victoria, Queensland, South Australia and the ACT run general labour hire licensing schemes. NSW, Western Australia, Tasmania and the Northern Territory do not currently have a general scheme. Always check the relevant public register for the jurisdiction where the work is performed.
Can I track both the company licence and the workers’ tickets?
Yes. Store worker documents against each person, and add the business labour hire licence as a document on a person you use for company records.
Does Datesly replace checking the labour hire register?
No. Datesly tracks the date you enter. Confirm a provider’s status on the official state register.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.