Industries/Security
Security licence tracking for Australian security firms
Security firms cannot roster someone whose state security licence has lapsed. Venue work often also needs RSA or RCG and current first aid. Datesly watches those dates and reminds you before a shift is covered by an expired licence.
Ready-made starter template
Start with the security template
Pick Security when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- Security Licence
- First Aid
- RSA
- Crowd Controller Licence
- National Police Check
- Public Liability
What this industry tracks, and how Datesly helps
Security licence
State-issued licences, with classes such as crowd controller or unarmed guard. Names and classes differ by state.
RSA / RCG
Responsible Service of Alcohol, and Responsible Conduct of Gambling where the venue has gaming.
First aid
Commonly HLTAID011, with CPR refreshed more often.
Driver licence
Needed for mobile patrols.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
Security licence duration is set by the issuing state. RSA and RCG expiry rules also vary by state — see Datesly’s RSA guide for the official state pages. First aid is commonly treated as a three-year qualification with annual CPR, following the model Code of Practice recommendation.
How Datesly helps
Record each guard’s licence class and dates. Datesly emails you before they lapse. On Growth and Scale it can email the worker too, with a one-tap upload link, so you are not chasing every card the week a festival or venue roster is published.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Can I record different security licence classes?
Yes. Use the security licence type or a custom type, and keep the class or state in the document details.
Do you check the official security register automatically?
No. Guided verification can open the official state checker so you can record the result. Datesly does not scrape government registers.
What plans include staff reminders?
Growth (A$49, up to 50 people) and Scale (A$99, up to 250). Starter emails the account owner only.
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.