Industries/Childcare
Childcare and education licence tracking
Early learning services and outside-school-hours care cannot have an educator on the floor with an expired Working with Children Check. Services also keep first aid, anaphylaxis management and CPR current. Datesly watches those dates and reminds you before a roster is published around an expired check.
Ready-made starter template
Start with the childcare and education template
Pick Childcare and education when you set up and Datesly adds these document types for you. Then import your spreadsheet or send workers an upload link.
- WWCC
- First Aid
- CPR
- Anaphylaxis Training
- Asthma Training
- National Police Check
What this industry tracks, and how Datesly helps
WWCC / Blue Card
Working with Children Check in NSW, Victoria and several other states; Blue Card in Queensland.
First aid in education and care (HLTAID012)
The current first aid unit designed for education and care settings. Some educators hold HLTAID011 instead — record whichever certificate they actually have.
Anaphylaxis management and CPR
Education and care services commonly keep anaphylaxis training and HLTAID009 CPR alongside first aid. CPR is typically refreshed annually.
This list describes documents employers often record. It is not legal advice about what a person must hold.
Renewal cycles worth recording
WWCC validity is set by each state — a NSW check is generally valid for five years. First aid units do not print a single legal use-by date; Safe Work Australia’s model Code recommends renewing first aid every three years and CPR every 12 months. ACECQA and your state regulator set the qualifications a service must have available — Datesly records the dates you enter, it does not interpret those rules for you.
How Datesly helps
Store each educator’s WWCC, first aid, anaphylaxis and CPR dates. Datesly emails you before they lapse. Growth and Scale can email the educator to upload a renewal, and you can print a report if an authorised officer asks who is current.
Everything in Datesly
Set up
See your whole team in minutes
Bring in what you already have. No retyping, no consultant.
- Import from your spreadsheetNew
- Industry starter templatesNew
- Every licence class and VOC, tracked on its own
How it works →
Renewals
Never miss a renewal
Reminders go out on time, and workers send their own renewals from their phone.
- Reminders before anything lapses
- Workers upload from their phoneNew
- Datesly chases staff and subbies for you · Growth and Scale
- Auto-read uploads · Growth and Scale
How it works →
Checks
Know it's real, not just dated
Check numbers against official registers where the government allows it, and keep a record that you did.
- Register look-ups in Victoria and QueenslandNew
- Guided checks for every state
- ABN checks
- Insurance minimums · Growth and Scale
- NSW White Card auto-check · Scale
How it works →
On site
Only cleared people on site
Know who can work where before they travel, and stop expired tickets at the gate.
- Subcontractor packs, pass or fail
- Site requirements and a clearance grid · Growth and Scale
- QR site sign-in that says no · Growth and Scale
How it works →
Proof
Prove it in one tap
When a head contractor, client or auditor asks who is current, the answer is ready.
- Client compliance packsNew
- Audit-ready compliance report
How it works →
Free templates and guides
Questions
Can I track Blue Cards as well as WWCC?
Yes. Use the WWCC type or a custom type and note the state. The important thing is the expiry date you record.
Does Datesly tell me which first aid unit my service needs?
No. It does not give regulatory advice. Record the certificates your educators actually hold and the dates on them.
Where is the data stored?
In Australia, on Supabase in Sydney (ap-southeast-2).
Get started with Datesly
A$29, A$49 or A$99 a month. Monthly, no lock-in.
Datesly tracks the dates you enter. ABN checks validate the number and flag cancelled ABNs you hold. Victorian building practitioner numbers are checked against the BPC register published on DataVic (updated weekly), and QBCC licence numbers against QBCC data on Queensland open data (refreshed daily). Automatic card checking is only available for NSW White Cards on Scale when that official API is connected. For everything else, guided verification opens the official government checker so you can record the result; Datesly does not scrape those registers. Datesly does not decide which licences a person must hold, or give legal, regulatory or compliance advice. You stay responsible for your own records.