Staff licence and certificate register
A spreadsheet you can download and fill in: who holds which credential, when it expires, and whether it is current, due soon or already expired. No email address is required.
How to use it
- Download the Excel file if you want formulas and colour-coding to work immediately. The CSV has the same columns and can be opened in Excel or Google Sheets.
- The first three rows are marked EXAMPLE. Delete or replace them before you add real people.
- Enter expiry dates as DD/MM/YYYY. Days to expiry and Status fill in automatically: Expired, Due in 30, Due in 60, or Current.
- Credential type is a list: White Card, WWCC, RSA, First aid, HRWL, Driver licence, or Other. Role is Staff or Subcontractor.
- A NSW White Card does not use a fixed expiry date like a high risk work licence. SafeWork NSW says it becomes void if the holder has not carried out construction work for two consecutive years or more. Do not invent an expiry date for a White Card unless you are recording something else, such as a planned re-check.
- Filter or sort by Status to see what needs attention. Use Notes for the date you last checked a card on an official register, licence classes, or a site that requires the document.
- This is a helper for your own records. It is not a government form, and it does not replace official verification.
Want reminders instead of a spreadsheet? Try the demo.