Our story
Why We Built Datesly
Running a small business in Australia means a lot of paperwork you didn’t sign up for. Licences and checks are a big chunk of it and they have a habit of expiring at the worst possible moment.
The Problem
Picture a cleaning company sending crews into schools and hospitals. A childcare centre with a rotating team of educators. A venue with casual bar staff. A home care provider with support workers on the road. A trades business with a few regular subbies. Every one of those people carries checks and licences with dates on them: WWCC or Blue Cards, police checks, NDIS worker screening, RSA, first aid, security and trade licences and a certificate of currency for every contractor.
Those dates usually live in a spreadsheet, a folder, a phone camera roll and an inbox. Nobody is watching them. So the first time anyone notices something has expired is when a client, auditor or regulator asks to see it. By then you’re scrambling and someone might not be able to work their shift.
It isn’t a people problem. It’s a tools problem. Spreadsheets don’t send reminders and folders don’t check registers.
What we built
Datesly Does the Watching So You Don’t Have To
- 01
One Place for Every Check
WWCC, RSA, first aid, police checks, NDIS screening, White Cards, trade licences, insurance and any type of your own. Import the spreadsheet you already have.
- 02
A Heads-Up Before It Lapses
Emails at 30, 14 and 7 days and on the day, plus a Monday summary. No more surprises.
- 03
Renewals from the Worker’s Phone
Send a link. They snap a photo of the new card and you approve it. No chasing in the group chat.
- 04
Checks That Are Actually Checks
Look-ups against official registers where the government allows it, and guided checks everywhere else.
- 05
A Sign-In That Says No
On Growth and Scale each site or venue gets a QR sign-in. Anyone expired or missing a requirement is stopped and you get an email.
- 06
Proof When the Client Asks
Send a live compliance pack or PDF instead of digging through folders while they wait.
How we run it
A Few Things We Won’t Budge On
Plain Pricing
A$29, A$49 or A$99 a month in Australian dollars. Monthly with no lock-in and no annual contract to sign.
Your Data Stays Here
Records are hosted in Sydney. We don’t sell personal information or use your people records for our marketing.
Honest About Checks
We only call a check automatic when an official register lets us do it. Everywhere else we say it’s guided.
Built for Phones
Most of this job happens on site, so every screen works on a phone first.
Who’s Behind It
Datesly is a small independent Australian business. We’re new, so you won’t find a wall of logos or glowing quotes here. We’d rather you see the real thing. Open the live demo and click around a sample team, or try one of the free checkers.
Datesly tracks the dates you enter and helps you check them. It doesn’t decide which licences or checks someone must hold and it isn’t legal advice. That part stays with you, and we’ll always be upfront about it.
Got a question or an idea? Email us at datesly.alerts@outlook.com or use the contact form.
Datesly Team
Start with the Team You Have
Import your spreadsheet and see who is current in minutes. From A$29 a month.